Human Resources Generalist

Purpose of the job:

The Human Resources Generalist is an integral part of the HR team.  Under general supervision and acting on one’s own initiative, the HR Generalist performs a wide range of duties within a framework set by the HR department to include generalist functions, confidential administrative, operational, and project support. This position will be based in Los Angeles or Orange County, CA.   

Essential Functions/Responsibilities:

• Assist with and help administer various employee programs, including New Hire Orienation, Benefits Orientations, and Timecard Training.    
• Process various forms related to documenting human resources activities such as new-hires, change-of-status, performance evaluations, benefits, and terminations.
• Prepare for and conduct exit interviews.
• Compile and enter new hire information into various company databases.
• Prepare all internal and external job postings for Immigration, Recruiting, and general Advertising needs.
• Create & maintain standard HR reports as needed.
• Assists with tracking efforts such as employment agreement dates, immigration related visa/permit expiry dates and flags HR Director with upcoming due dates.
• Support the onboarding process for all hires.
• Support a variety of cross studio functions to assist with the smooth transition of internal transfers.
• Act as first line of escalation for all HR questions from employees and outside contacts.
• Provides advice and support for non-routine ER & performance issues where required and under the direction of the Director of HR.
• Key contact for all benefits administration inquiries.
• Work with HR/Recruiting to facilitate any recruiting special events, which would include the cross-studio participation in any industry conferences, as well as local industry functions.
• Work with brokerage team and Finance department to reconcile all Benefit and HR vendor invoices.
• Prepare all purchase/check requisitions as needed.
• Post contributions into DFSA accounts on a bi-weekly basis.
• Coordinate and help administer all Workers’ compensation claims.
• Respond to Unemployment claims/issues via ADP Unemployment Claims System.
• Complete all incoming employment verifications.
• Complete all requests for miscellaneous employment correspondence such as travel letters, employment verification letters, etc.
• Assist with getting all new incoming benefit deduction changes to payroll department for timely processing.
• Process all change of personnel information such as address changes, beneficiary changes, emergency contact updates, etc.
• Address any feedback files that come in via the PSW system for 401k plan.
• Prepare monthly service award reports and assist with preparation of award distribution when applicable.
• Liaise with Immigration Attorneys on all immigration/visa matters.
• Draft employment related memos as needed.
• Prepare and distribute bi-weekly sick/vacation balance reports to management.
• Create and maintain all Employee Personnel, Medical, 401k and Immigration files and ensure that they are always up to date, confidential and in compliance with legal requirements.
• Work with HR Director on annual projects such as 401k NDA testing, Wellness Program Initiatives,  etc.
• Work with the Director of HR to facilitate Team Building events
• Assist with other special projects as assigned.

Qualifications:

Education and/or Experience Required:

• Bachelor's degree in Business Administration, Human Resources, Organizational Behavior or related field preferred.
• 3+ years of HR Generalist or Administrator experience, particularly with benefits administration, contract administration, and immigration administration.
• Ability to communicate effectively with various types of people, be able to multi-task and thrive in a time critical environment.
• Advanced knowledge of MS Office, particularly Word, Excel, and PowerPoint
• Advanced knowledge of Google Apps, including Gmail, Calendar, and Drive.
• Excellent verbal and written communication, organization, time management, and negotiation skills
• Strict adherence to confidentiality and high ethical standards with proven ability to deal with sensitive and confidential information.
• Ability to prioritize and complete a wide variety of tasks efficiently within a high pressure environment while meeting strict deadlines.
• Proven ability to interact effectively within and outside the organization.
• Must be a self-starter and detail oriented.
• High integrity and a real sense of ownership and accountability of projects.
• Consultative, influential, facilitative and collaborative and are able to manage in a changing and ambiguous environment.
• A flexible & proactive style – experience in a creative environment is preferred

Working Conditions and Environment/Physical Demands: 

• This position will be based in Los Angeles or Orange County, CA.  
  Office working environment.
• Hours for this position are based on normal working hours but will require extra hours pending production needs.
• Walking/bending/sitting.