Senior Executive Assistant
Description
Luma is currently seeking a Senior Executive Administrative Assistant to join the team.
The administrative executive will be a critical member of the support staff that reports directly to the CEO and must provide high level, personalized administrative support in a professional and timely manner.
The administrative executive will be required to work on a variety of matters and must be flexible and organised to meet the growing demands of the company.
Responsibilities
- Proven experience in prioritizing the items that needs the CEO’s attention on a daily basis
- Prep all materials for the CEO prior to meetings
- Be the primary contact between the CEO and executives who report into the CEO
- Have proven experience in following up on projects and timelines on behalf of the CEO
- Handle all minor requests, feedback and queries in a professional and timely manner
- Coordinate internal and external resources for flawless execution of projects relating to CEO requests
- Ensure all projects are delivered on-time and within budget
- Develop a detailed tracking process for the CEO to oversee the progress on various projects
- Manage relationships with clients and all stakeholders
- Work with fellow administrative staff to ensure scheduling, events and travel management is organised
- Personal duties including but not limited to travel arrangements; reservations; personal shopping and lifestyle management will be required to be carried out for the CEO
Must Have:
- High attention to detail, organisation and thorough follow-through
- Reliable, punctual and confident personality
- The drive to excel in a fast paced environment
- Proven ability to manage time and balance priorities for yourself and the CEO
- A solid work ethic and positive attitude
- Strong critical thinking skills and the ability to accurately assess and forecast situations - especially the needs of the CEO
- A strong desire and ambition to grow in an accelerated environment
- A full drivers license
Pluses:
- Culturally aligned with the tastes of our CEO in fashion, travel, food, music and culture
- Personal desires in areas related to the core business of Luma
PRE-REQUISITES FOR INTERVIEW:
- Examples must be provided in your cover letter to be considered for an interview:
- Please provide examples of how you were able to assess and prioritise items for the a CEO or Executive Manager type position to overview on a daily basis.
- What are some examples of how you would prep CEO or Executive Management level positions prior to meetings or events?
- Please provide examples of how you would follow up with staff reporting into the CEO / Executive level positions to gather information or track project management.
- What type of processes do you use to organise administrative tasks and track progress on behalf of the CEO?
- What is the highest level of responsibility given to you by the CEO / Executive level position in your previous role?
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