Description
JOB
SUMMARY
· This
is a dual office administration and HR role in a creative environment. The
Studio Operations Manager / HR Generalist works closely with the company’s Vancouver-based
executive management team and the Los Angeles-based HR department. They play a
key role in raising the profile of FuseFX as an employer of choice in the
Vancouver visual effects community.
ESSENTIAL FUNCTIONS
HR and Recruiting Functions
(50%)
·
Oversee local recruiting activities in collaboration with the LA-based
recruiting team. Attend job fairs, networking events, and other forms of
outreach to the Vancouver VFX community
·
Schedule and participate in interviews. Assist colleagues in preparing for
interviews, and presenting Fuse’s team as personable and well-organized. Strive
to make the experience of interviewing at FuseFX a positive one for every
candidate.
·
Work with other members of the recruiting team to maintain a record of
candidates and interviews for future reference.
·
Understand the studio’s positioning among VFX companies, and work with LA-based
staff in using social media to message this effectively to potential candidates
·
Stay up-to-date with local employment and immigration laws. Assist with
handling immigration paperwork on behalf of the company
·
Onboard new employees, ensuring all paperwork is completed, policies are
understood, and newcomers feel welcome
·
Remain engaged with FuseFX staff throughout their time at the company,
including training needs, opportunities for professional growth, retention, and
departures
·
Ensure terminations are handled professionally and with discretion
·
Under the guidance of the Director of HR, implement the FuseFX employee review
process at the Vancouver office, including tracking, scheduling and preparing
timely reviews for staff.
·
Capture staff feedback on freelancers and temporary staff who do not
participate in the regular employee review process
·
Assist in benefits administration
·
Organize schedules for weekend work. To the extent possible, work with the
Production team to ensure no individual team members are subject to excessive
overtime. Ensure meals are provided as determined
·
Collaborate with the Director of HR in Los Angeles to handle employee relations
matters and advise other staff. Role model good employee relations practices
Office Administration
Functions (50%)
·
Coordinate timesheet collection for bi-weekly payroll, working with supervisors
to ensure all employees submit accurate timesheets in a timely manner
·
Oversee reception and make sure proper procedures are being used. Support
receptionist / front desk duties – answering phones, receiving
clients/visitors, checking media/drives in and out, regular restocking.
·
Manage company vault, including secure handling of sensitive client materials
·
Maintain a pleasant and functional office space. Oversee and coordinate all
building maintenance. Handle furniture and supply requests. Communicate any facility-related
issues to upper management, and suggest and coordinate solutions
·
Complete first aid / fire warden training
·
Assist Marketing team in taking photos and creating content for social media
posts
·
Organize office events, and look for opportunities to enhance employee
experience and company culture at the Vancouver studio
·
Ensure company and, where applicable, client security policies are understood
by all FuseFX staff and adhered to at all times
·
Keep an inventory of all office supplies & necessities. Place new supply
orders on a regular basis.
·
Track all office related costs / invoices / budgets
·
Facilitate artist requests for demo reel materials, as determined by company
policy
·
Organize couriers, orders or deliveries as needed
·
Organize and book travel for Vancouver-based employees, including flights,
hotels, and car rentals
·
Miscellaneous office duties as needed (e.g. changing light bulbs, building
office furniture, breaking down boxes, updating database, updating
spreadsheets, event planning, various administrative tasks)
JOB SPECIFICATIONS
·
Minimum of 2 years experience in a HR role
·
Previous experience in a VFX / post production facility required
·
Must project an approachable, knowledgable and professional demeanor
·
Must be comfortable managing a small team
·
Excellent conflict resolution and problem-solving skills
·
Excellent written and verbal communication skills, with a high level of
attention to detail
·
Demonstrates initiative and a proactive attitude, e.g. consistently on the
look-out for opportunities to make improvements
·
Role requires exemplary confidentiality and discretion
The information contained herein is
not intended to be an all-inclusive list of the duties and responsibilities of
the job, nor are they intended to be an all-inclusive list of the skills and
abilities required to do the job. Other duties, responsibilities and activities
may change or be assigned at any time with or without notice. The duties and
responsibilities in this job description may be subject to change due to
reasonable accommodation or other reasons.