Description
General Overview:
An
Office Manager role is one of organization, attention to detail and proactive
management of administration and logistics that keep the office and
infrastructure running day to day. This role works independently while
interacting daily with various internal departments as well as with external
suppliers.
This
role is a detail oriented role. The Goal of this role is to assist the ins and
outs of our office to ensure our internal and external teams have everything
that they need to be successful in their jobs, to ensure guests to our office
receive and a positive first impression, and to assist the Thr3d Management team
as required.
Responsibilities:
·
Manage
the lobby as the welcoming face of Th3rd
·
Answer
phones
·
Maintenance
of the general office environment (clean, neat, organized)
·
Shipping
& Mail
·
Internal
Information Tracking & Maintenance (Phone lists, etc)
·
Prep
for meetings & manage clean up
·
Managing
catering for meetings and guests
·
Support
on-boarding of new employee's with training re process & protocol
·
Anticipate
any potential office challenges and manage effectively to correct them
·
Editing
and development of Microsoft Office documents (excel, power point etc)
·
Office
& Kitchen supplies: auditing, ordering, stocking of, ensuring a minimum
inventory at all times
·
Storage:
management and maintenance of in-suite, on sight and offsite storage.
·
Administration
of phone system:
·
Minor
maintenance to office space: seating, furniture, connection, employee tools,
lightbulbs, etc.
·
Manage
equipment service & repairs
·
Support
Team via administrative duties including taking on special projects as
requested
Commitments:
Consistent
Delivery of the Following:
·
Execute
Projects on Time, internally and to the clients
·
Proactive
Communication with Internal Teams
·
Demonstrating
the ability to learn and grow
·
Proactive
ability to understands employee and office needs
·
Ability
to manage within a given budget
·
Positive
Contribution to the company Culture
REQUIREMENTS
Education/Experience
Requirements:
·
3+
years of experience in a similar role
·
Business
degree or college diploma, with the desire to learn about3D/CGI environments
·
Must be
technologically efficient
·
Proven
Ability to Multi Task
·
Proficient
MS Office Suite skills
Ideal Candidate Will Possess:
·
Sense
of humour & maturity
·
Professional
outlook and presentation with the ability to work independently
·
Calm
under pressure with great people skills both in person and on the phone
·
Excellent
organization skills, attention to detail & follow-up
·
Excellent
written and verbal communication skills
·
Flexibility,
ability to handle rapid change gracefully while multi-tasking
·
Willingness
to take on responsibility independently focusing on solutions/options
·
Must be
technology proficient and have a very good understanding of Microsoft Office
software suite
·
Experience
working in a supportive administrative capacity
·
Valid
driver’s license