Sales and Administration Assistant

Description

JOB TITLE                                             Sales and Administration Assistant

REPORTING TO:                                VP of Business Development and Acquisitions

SUMMARY OF ROLE:

Working within a highly dynamic and creative business environment, this role offers the right candidate a wonderful opportunity to join an exciting high growth international company. The role involves sales support and administrative functions for the two Senior Directors of Distribution.  The role reports in to the Senior Directors of Distribution.

DUTIES & RESPONSIBILITIES:

SALES SUPPORT

• Preparation of accurate availability lists using our rights management system liaising closely with the business affairs team.
• Sourcing and collating of rights information on an ongoing basis as required working to tight deadlines and turnaround times.
• Preparation of Contract Request Forms working closely with Business Affairs to ensure language meets with contractual requirements.
• Sourcing and collation of territory and IP sales histories for the sales team.
• Close collaboration with the 9 Story Distribution department in all locations on information sharing and communication of data/updates
• Updating of sales and distribution related trackers.
• To undertake other support activities for the team, as required.
• Preparation and collation of meeting notes & travel packs for Senior Directors for all trade fairs, conferences and trips.  Assist in follow up to clients, with provision of marketing assets or information.
• Collation and provision of materials & assets for meetings and trips as required, including screening links and presentations or decks. 

ADMINISTRATIVE SUPPORT

• Managing meeting schedules, visits, scheduling work in accordance with various commitments.  First point of contact in Dublin office whilst Directors are away on business.  
• Working closely with the PA of VP Business Development on travel arrangements, hotel bookings and producing accurate and comprehensive itineraries in a timely manner.
• Managing and tracking travel and expense budgets and submitting to deadlines.
• Creation of Power Point presentations as/when required.
• Assist with research as required.

Person Specification:

• Minimum of 2-4+ years’ experience in a similar position or environment
• Exceptional organizational skills with an ability to work to, and implement own processes
• Extensive MS Office skills in Outlook, Word, PowerPoint and Excel as well as G-Suite and a high level of word processing accuracy
• Strong communication skills and a real team player
• High level of ability in letter composition and numerical ability
• Experience of working with senior level managers
• Ability to act on own initiative and strong problem solving ability
• Attention to detail and ability to prioritise
• Enthusiasm and positivity and an eagerness to learn and develop
• Experience of working with international clients desirable
• Ability to deal with a busy, high-pressure environment, where priorities can change quickly.
• Understanding of the need for absolute confidentiality

Contract type: Permanent