Description
JOB SUMMARY
·
This
is a dual office administration and HR role in a creative environment. The Studio
Operations Manager works closely with the company’s Vancouver-based executive
management team and the Los Angeles-based HR department. They play a key role in
raising the profile of FuseFX as an employer of choice in the Vancouver visual
effects community.
ESSENTIAL FUNCTIONS
HR and Recruiting
Functions (50%)
·
Oversee local recruiting activities in
collaboration with the LA-based recruiting team. Attend job fairs, networking events,
and other forms of outreach to the Vancouver VFX community
·
Schedule and participate in interviews. Assist
colleagues in preparing for interviews, and presenting Fuse’s team as
personable and well-organized. Strive to make the experience of interviewing at
FuseFX a positive one for every candidate.
·
Work with other members of the recruiting team
to maintain a record of candidates and interviews for future reference.
·
Understand the studio’s positioning among VFX
companies, and work with LA-based staff in using social media to message this
effectively to potential candidates
·
Stay up-to-date with local employment and
immigration laws. Assist with handling immigration paperwork on behalf of the
company
·
Onboard new employees, ensuring all paperwork is
completed, policies are understood, and newcomers feel welcome
·
Remain engaged with FuseFX staff throughout
their time at the company, including training needs, opportunities for
professional growth, retention, and departures
·
Ensure terminations are handled professionally
and with discretion
·
Under the guidance of the Director of HR, implement
the FuseFX employee review process at the Vancouver office, including tracking,
scheduling and preparing timely reviews for staff.
·
Capture staff feedback on freelancers and
temporary staff who do not participate in the regular employee review process
·
Assist in benefits administration
·
Organize schedules for weekend work. To the
extent possible, work with the Production team to ensure no individual team
members are subject to excessive overtime. Ensure meals are provided as
determined
·
Collaborate with the Director of HR in Los
Angeles to handle employee relations matters and advise other staff. Role model
good employee relations practices
Office Administration
Functions (50%)
·
Coordinate timesheet collection for bi-weekly payroll,
working with supervisors to ensure all employees submit accurate timesheets in
a timely manner
·
Oversee reception and make sure proper
procedures are being used. Support receptionist / front desk duties – answering
phones, receiving clients/visitors, checking media/drives in and out, regular
restocking.
·
Manage company vault, including secure handling
of sensitive client materials
·
Maintain a pleasant and functional office space.
Oversee and coordinate all building maintenance. Handle furniture and supply
requests. Communicate any facility-related issues to upper management, and
suggest and coordinate solutions
·
Complete first aid / fire warden training
·
Assist Marketing team in taking photos and creating
content for social media posts
·
Organize office events, and look for
opportunities to enhance employee experience and company culture at the
Vancouver studio
·
Ensure company and, where applicable, client security
policies are understood by all FuseFX staff and adhered to at all times
·
Keep an inventory of all office supplies &
necessities. Place new supply orders on a regular basis.
·
Track all office related costs / invoices /
budgets
·
Facilitate artist requests for demo reel materials,
as determined by company policy
·
Organize couriers, orders or deliveries as
needed
·
Organize and book travel for Vancouver-based employees,
including flights, hotels, and car rentals
·
Miscellaneous office duties as needed (e.g.
changing light bulbs, building office furniture, breaking down boxes, updating
database, updating spreadsheets, event planning, various administrative tasks)
JOB SPECIFICATIONS
·
Minimum of 2 years experience in a HR role
·
Previous experience in a VFX / post production
facility required
·
Must project an
approachable, knowledgable and professional demeanor
·
Must be comfortable managing a small team
·
Excellent conflict resolution and
problem-solving skills
·
Excellent written and verbal communication
skills, with a high level of attention to detail
·
Demonstrates initiative and a proactive attitude,
e.g. consistently on the look-out for opportunities to make improvements
·
Role requires exemplary confidentiality and
discretion
The information contained herein is not intended to be an
all-inclusive list of the duties and responsibilities of the job, nor are they
intended to be an all-inclusive list of the skills and abilities required to do
the job. Other duties, responsibilities and activities may change or be
assigned at any time with or without notice. The duties and responsibilities in
this job description may be subject to change due to reasonable accommodation
or other reasons.
Please apply at: https://fusefx.com/jobs/studio-operations-manager-hr-generalist/