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MSG Sphere Studio

Burbank, California - United States
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Senior Administrative Assistant

Description

Who are we hiring?

This position provides complete administrative support to the SVP of Software Engineering and their direct reports. Acting with considerable independence, the EA provides advanced, diversified and confidential administrative support to Software Engineering team. The EA is required to maintain a close and highly responsive relationship to day-to-day activities of the Software Engineering leadership team and their associated administrative teams.

What will you do?

  • Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
  • Work collaboratively and efficiently with the other Executive and Administrative Assistants to ensure all team members have the necessary information.
  • Anticipate all contingencies and be strategic in prioritizing tasks undertaken. 
  • Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
  • Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.  
  • Coordinates all paperwork necessary for the Executives to approve. This may includes, but is not limited to: travel and expenses, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
  • Prepare comprehensive travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements. 
  • Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality. 
  • This individual will occasionally need to be available outside of normal business hours in order to accommodate required schedules.

What do you need to succeed?

  • Candidates must have a minimum of 5+ years hands on experience expediting projects in support of a Senior executive in a complex organization, preferably within the software development or entertainment industries. 
  • Candidates should be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.  
  • Experience managing a highly changeable calendar with extreme tact and diplomacy.  
  • Demonstrated ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large, matrixed organization.  
  • Able to maintain confidentiality and professionalism at all times.  
  • Strong judgment, decision making, time management, and prioritizing skills. 
  • Must be energetic, positive, outgoing, and resourceful.
  • Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.
  • Light travel possible in this role.

 

The Company requires that all individuals, subject to certain limited exceptions, be fully vaccinated against COVID-19.  The Company will consider requests for reasonable accommodations regarding this requirement.