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MSG Sphere Studio

Burbank, California - United States
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Senior Administrative Assistant - Hybrid


Who are we hiring?
This position provides complete administrative support to the SVP of Product Management and their direct reports. Acting with considerable independence, the Senior Administrative Assistant provides advanced, diversified and confidential administrative support to the Product Management team. The Senior Administrative Assitant is required to maintain a close and highly responsive relationship to day-to-day activities of the Product Management leadership team and their associated administrative teams.

What will you do?

• Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
• Work collaboratively and efficiently with the other Executive and Administrative Assistants to ensure all team members have the necessary information.
• Anticipate all contingencies and be strategic in prioritizing tasks undertaken.?
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Coordinates all paperwork necessary for the Executives to approve and review. This may include, but is not limited to: travel and expenses, personnel requisitions, performance appraisals, personnel action forms (PAF) and authorization payment forms (APF). Follows up with other departments to ensure that requests are carried out and activities are coordinated
• Prepare comprehensive travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements. This includes internal off-sites and external client events (in partnership with MSG teams) to support sales team needs.
• This individual will occasionally need to be available outside of normal business hours in order to accommodate required schedules.

What do you need to succeed?

• Candidates must have a minimum of 5+ years hands on experience expediting projects in support of a Senior executive in a complex organization, preferably within the tech, media, or entertainment industries.
• Candidates should be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.??
• Experience managing a highly changeable calendar with extreme tact and diplomacy.??
• Demonstrated ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large, matrixed organization.??
• Able to maintain confidentiality and professionalism at all times.??
• Strong judgment, decision making, time management, and prioritizing skills.?
• Must be energetic, positive, outgoing, and resourceful.
• Highly proficient in Microsoft Outlook, Excel, Word, Slack, and PowerPoint.

Why is MSG for me?
With MSG Sphere, we are creating an entirely new medium that will deliver immersive entertainment experiences at an unparalleled scale. Beyond a venue, Sphere is a multi-sensory platform with experiential technology programming directly to your senses. You will see in ways never imagined, hear with every fiber of your being, and experience like never before. To deliver on this promise, we are building the largest immersive venue in the world, MSG Sphere at The Venetian in Las Vegas, with a second Sphere venue planned for London, pending necessary approvals. In addition to building a breakthrough venue, we’re building a production studio team, a technology venture team, and a full commercial organization to make the MSG Sphere a world class brand and business for our fans, our artists, and our partners. We have offices and roles in Burbank CA, Las Vegas NV, New York, NY and London.

We focus on Career Development and Invest in YOU
At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds
At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required. #LI-ES1

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